Community Group Relay Letter Builder

Build your invitation letter

Fill in your details below — the letter on the right updates as you type. Empty fields show as [highlighted] reminders. When it looks right, print to PDF, copy, or email.

💡 Tip: click or hover a field to light up exactly where it lands in the letter.

Letter format & language

Paper size

English

Date format

Applies to the whole letter and the printed / PDF page. Pick the paper size for your region so it prints to one page.

1 Letterhead & co-branding

Co-brand with your organization's logo Your logo appears on the letterhead. By default it's paired with the ACS + Relay For Life Global lockup — switch that off below to use your logo on its own.

2 Organization & recipient

Type of organization Tunes the letter's wording — e.g. "your group". Pick the closest fit.

Organization name Used several times throughout the letter — e.g. "VFW Post 2378", "Scout Troop 114".

Date Defaults to today. Style is set by "Date format" above.

Recipient name

Recipient title

Organization address One line per row.

Recipient email (optional) If filled, the Email button pre-addresses your draft to the organization.

3 Salutation

Title

Surname

Preview: Dear Ms. [Surname],

4 Your program

Partner organization name

Support role / team Reads: "…a dedicated [your role] to make the experience easy and meaningful."

5 Local impact line (optional) Include a localized impact / survival line Adds one sentence about cancer survival or impact in your country. Only include a verified statistic.

6 More ways to take part (optional) Mention luminaria, volunteering & walking along Adds a sentence that a team is only one way to take part — members can also dedicate luminaria, volunteer, or simply come walk.

7 Your Relay event (optional) Mention your local Relay event Adds a sentence naming this year's event — with a date and venue if you have them.

8 How to reach you & sign-off

Phone number format Pick the grouping your country uses — no country code needed. Choose "No formatting" for anything unusual; the number is just printed on the letter.

Phone

Website / interest form link Never guess a URL — verify it first, or leave blank.

Your name

Your title